Sr. Invoicing-Procurement Specialist in Florham Park, NJ at Open Systems Technologies

Date Posted: 1/8/2020

Job Snapshot

Job Description

A law firm is seeking an IT Procurement Analyst to join their team in New York, NY or Florham Park, NJ.

Responsibilities

IT Invoice Processing and Tracking

  • Log, track and follow-up/escalate to obtain IT/firm Senior Management and CIO approvals for all purchases and vendor invoices in a timely manner
  • Review and compare purchase orders, invoices, contracts, statements of work, timesheets, service credits, etc., to verify validity of information prior to processing
  • Own relationship, submission and communication between IT and Finance on a daily/weekly basis for accounts payable/approved payments and pending invoices, and ensures timely payment to vendors
  • Assist with implementing an Invoice Processing and Tracking tool to streamline processes
  • Prioritize payments to outside vendors and preparation of special check requests
  • Generate and analyze accounting reports for IT

IT Procurement/Purchasing

  • Research, select, manage, cultivate and maintain key IT vendor relationships
  • Reply to vendor inquiries; resolve issues and disparities relating to purchases of goods, services and payments
  • Communicate with all levels of staff and vendors regarding purchase requests
  • Obtain bids and negotiate pricing on all information technology equipment and services
  • Establish and implement policies, procedures and inventory controls for hardware and software assets/licenses to ensure compliance with vendor contracts
  • Update on delivery and inventory status
  • Locate and obtain equipment for emergency equipment needs
  • Prepare equipment for shipping as necessary and for special project needs

Financial Planning and Analysis

  • Assist with IT budget planning for both operational expenses and capital investments
  • Provide actual expense tracking, re-forecasting and financial variance reconciliation/explanation to senior management
  • Develop and coordinate the preparation of detailed financial spreadsheets and reporting for use in the IT budget management process

Other Duties

  • Support the PMO function, assist in preparation of quarterly departmental project reporting
  • Lead/participate in small projects as needed
  • Work with all departmental managers to ensure service levels are maintained
  • Adhere to and make recommendations on improving policies and procedures to monitor and tighten controls over the assignment of technology equipment
  • Provide support for staff with technology related equipment

Qualifications

  • A Bachelor’s degree
  • 3+ years of experience providing the above financial control functions, with at least 1 year in a leadership role
  • Technical background and/or experience supporting an information technology organization strongly desired
  • Strong Microsoft Excel skills/power-user
  • Strong Microsoft Office skills – particularly Word and PowerPoint
  • Familiar with technical equipment
  • Detail oriented, with excellent organizational, communication and negotiation skills
  • Able to work independently with minimal direction and management oversight
  • Able to develop strong internal and external relationships
  • Able to consistently meet deadlines, often under time constraints
  • Experience working in a financial control function for an IT organization preferred
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